Personal Data (Privacy) Notice

The Personal Data (Privacy) Ordinance (the Ordinance) came into effect on 20 December 1996. In this connection, the University has established its own personal data protection policy and procedures for compliance with the requirements of the Ordinance. You are required to note the following on or before supplying your personal data to the University.

Requirement to supply personal data

When you become a student of the University, personal data collected during the admission process will become part of your student record. You must inform the University in writing of any changes in your personal data, with copies of relevant documentary evidence where applicable. It is also necessary for you to supply your personal data to the University as and when required.

Consequences of failing to supply personal data

The University may not be able to process academic and administrative matters relating to you if you fail to provide the required data.

Purposes for using your personal data

Your personal data will be used by the University for student and University administration purposes, which may include the following:

admission
registration/re-registration and monitoring
accounting for fees
planning and control of curricula and examinations
commissioning and approving educational materials
assessment and publication of examination results
graduation and award
communicating with you
course-related communications
promotion and public relations activities
student welfare
liaising with student associations
research and surveys
alumni
management analysis
preparation and submission of statutory returns
monitoring the use or performance of equipment, vehicles or services
security
compliance with legislation and regulations of the Hong Kong Special Administrative Region and those of other jurisdictions relevant to University business
any other related academic and administrative services.

Classes of persons to whom the University may transfer your personal data

Personal data held by the University related to you will be kept confidential but they may be provided to the following third parties:

students in your course(s)/programme(s) to facilitate communication;
student bodies, e.g. Students' Union, student associations and alumni;
any individuals and/or agents who provide academic and administrative services to the University;
any individuals and/or agents who conduct surveys and research for the University; and
donors of student scholarships and bursaries, and other awards.

The University will comply with the requirements in Part 3 Section C (3) and (4) of the University Code of Practice on Personal Data Privacy in the disclosure and transfer of your personal data to a third party.

Right to request access to and correction of personal data

In accordance with the terms of the Ordinance, you have the right to:

check whether the University holds personal data about you and gain access to such data;
require the University to correct any inaccurate personal data relating to you; and
be informed of the kind of personal data relating to you held by the University.

Where necessary, you may be asked to provide further information to help locate the required data for processing your request. The University may refuse to comply with your request if it is impractical to do so.

Requests for access to or correction of personal data

Requests for access to or correction of personal data may be made to the Data Protection Officer (DPO) by completing the Data Access Request Form as specified by the Office of the Privacy Commissioner for Personal Data or the Data Correction Request Form as specified by the University. The University may charge a reasonable fee to cover the administrative costs for complying with a data access request.

For enquiries, you may contact the Data Protection Officer at:

Hong Kong Metropolitan University

Ho Man Tin, Kowloon,

Hong Kong

Email: DPO@hkmu.edu.hk